How to delegate like a pro so you can free up more time for you
Overwhelmed, overworked and over tired? Sound familiar? Welcome to the majority. I have been there and often find myself there.
Around 7 years ago, I was doing everything. I was a pleaser. I was always there. I said yes, even if I was struggling to have the space/energy/time/money to make it work.
However, not anymore. Some may brand this as a selfish move- putting one's self before others, but there is a happy medium.
As the flight attendants always say, you must put on your own life jacket before helping someone else and I know when I am exhausted, frazzled and drained, I'm no help to anyone.
In answer to the above question ‘Is delegation wrong?’ ….No!! It is absolutely essential.
Multi tasking has been applauded for many years….if you are able to cook a roast chicken, observe your child’s homework, run an international business and decorate the spare room at the same time you are then labeled a ‘superwoman’ or 'superman’. The fact you can hardly keep your eyes open, you have a constant sick feeling, a racing heartbeat and longing for a glass of wine as soon as 6pm (or lunchtime) strikes doesn’t seem to come into the equation.
Saying yes in life is a great answer until the answer must absolutely be NO.
I want to highlight the old saying of ‘If you want something doing ask a busy person’. However what about the less busy people, the ones who have less stress and more time? It is time to delegate.
Changes in households and businesses can sometimes cause discomfort or uncertainty for others, so here are 5 strategies to help you make a smooth transition.
1) Notice what you are saying yes to
How many times do you exhale and say ‘It’s ok, I’ll do it’ and then mutter under your breath or say ‘It is easier if I do it myself- it isn’t a problem’. When actually it is a problem- it will add another hour to your day and if you remember correctly you were the one who volunteered the last few times. Take a step back and just see if anyone else volunteers, you may be surprised.
2) Check your own To Do list
Are there tasks on there that could be completed by other people? It may need a conversation or a training session so schedule some time in today to teach someone else how to do it. In a couple of weeks, the task won’t even be on your list.
3) Create methods
We all have our own way of doing things and many tasks we do completely unconsciously. So if you would like someone else to complete it, it is important to create a method so you achieve the same standard. Detail the steps, give more detail than necessary so the request is clear. Create online versions of the methods so everyone has a point of reference.
Invest in good storage so there is a logical place for everything. How much time do you spend finding something for someone or searching for that essential piece of paperwork? If you implement a new organizational method, take time to let everyone know the changes. Don’t make yourself the only one responsible or accountable- you want matters to continue even if you are not there. Otherwise when you are ‘not available’ you receive the interrupting phone call.
5) Be a clear communicator
Say what you mean, don’t be vague and make sure you are engaging when the other person in a position to listen. This way you will both be on the same page and the task is more likely to be completed on time and effectively